01 / SCOPE
Scope
This policy applies to information provided when browsing KYI's website, using its ITAD consultation form or contacting the channels shown on the website. Third-party websites and services have their own policies and terms.
02 / DATA TYPES
Types of information collected
Depending on the functions used and information provided, this may include:
- Company name, contact name, email, optional phone number and enterprise role.
- Service needs, inquiry stage, city or county, equipment type, estimated quantity and target timing.
- Descriptions of serial-list, witness, data-destruction, IT Asset Retirement or ESG documentation requirements.
- Basic technical information generated to operate and secure the website, such as request time, browser or network-connection records; actual fields depend on service-provider and system settings.
Do not submit passwords, access keys, complete customer lists or sensitive information unrelated to initial assessment through the public form.
03 / PURPOSE
Purposes of collection
- Respond to ITAD, data-destruction, AI Server Retirement, ESG documentation and other service inquiries.
- Confirm assets, data sensitivity, site, timing, custody and document requirements for initial assessment.
- Arrange follow-up, proposals, quotations, contract discussions and case management.
- Maintain website security, resolve technical issues and retain necessary records under law or lawful requests.
04 / PERIOD & USE
Retention period and use
KYI processes information within the period and scope reasonably needed for consultation, assessment, follow-up, execution, contract management, legal requirements and internal administration. Retention depends on project formation, contract and audit needs, dispute handling and applicable law. When the purpose ends and no other lawful retention need exists, information is handled under internal procedures.
Information is normally used by KYI and personnel needed for the relevant activities. Where a project requires processing partners, the purpose, contract and necessary scope determine how information is shared.
05 / SERVICE PROVIDERS
Third-party services that may be used
Information may pass through the following services to operate the website and contact functions. Provider terms, infrastructure and KYI settings also affect processing:
Cloudflare
Website hosting, content delivery, security and Pages Functions form processing.
Resend
Forwarding contact-form information to KYI's designated business inbox.
Google Workspace
Receiving, managing and replying to business email, with internal document collaboration when a project requires it.
06 / YOUR RIGHTS
Data-subject rights
Subject to applicable law, you may request access, inspection, copies, additions, correction, cessation of processing or deletion of personal information KYI holds and can reasonably identify. KYI may request necessary information to verify identity, scope or statutory exceptions, and assesses handling against applicable law, contracts and retention duties.
07 / SECURITY
Data security
KYI applies reasonable administrative and technical measures according to the information and processing purpose. Network transmission and information systems still carry risks; this policy does not guarantee zero risk or that no incident can occur.
08 / CONTACT
Contact
For questions about this policy, information handling or data-subject rights, email [email protected]. To help identify the request, provide your name, company, contact details and requested action without unnecessary sensitive information.